Rental agreement & damage policy

Damage & incidental schedule

Smoking or vaping anywhere on the property (ozone remediation)

$500

Unauthorised party or event

$1,000

Unregistered guests / exceeding the 6-guest limit

$250 per guest, per night

Unauthorised pet

$400

Lost key, fob or remote / lock re-key

$150

Late check-out without approval

$75 per hour

Excessive cleaning beyond standard turnover

$150 – $400

Stained, burned or missing linens, towels or mattress protector

At replacement cost

Trash left out / not bagged and binned

$100

Damage to the jetted tub, appliances, furniture, walls or flooring

At repair or replacement cost

Noise-ordinance or HOA fine caused by the guest

Fine amount + $150 admin

The agreement

SHORT-TERM VACATION RENTAL AGREEMENT
Version KR-STRA-2026.1
Property: Relaxing Luxurious Waterfront, 8 Curtis Lane, Hampton, Virginia (the "Property")
Owner/Host: Kosmos Rentals LLC (the "Host")
Guest: ____________
Guest address: ____________
Booking reference: N/A
Check-in: ____________ at 3:00 PM   Check-out: ____________ at 11:00 AM
Occupancy: 2 guests (maximum 6)

1. AGREEMENT AND OCCUPANCY. This is a short-term occupancy licence, not a residential lease, and creates no tenancy rights. The Guest signing below is the Responsible Guest, must be 25 or older, must occupy the Property for the entire stay, and is jointly and severally liable for every occupant and visitor. Occupancy is capped at 6 people. Unregistered occupants, subletting, re-listing and commercial use are prohibited and are grounds for immediate termination without refund.

2. HOUSE RULES. No smoking or vaping anywhere on the Property. No parties, events or gatherings beyond registered guests. Quiet hours 10:00 PM – 7:00 AM. No pets unless approved in writing. No firearms, illegal substances or unlawful activity. Guest agrees not to tamper with, cover or disable any exterior security device.

3. CARE OF THE PROPERTY. Guest accepts the Property in its current condition and agrees to return it in the same condition, ordinary wear excepted. Guest must report any pre-existing damage within 3 hours of check-in with photographs; otherwise the Property is deemed received undamaged. The Host documents the condition of the Property photographically before and after every stay.

4. LIABILITY FOR DAMAGE. Guest is fully financially responsible for any loss, theft, damage, destruction, excessive soiling, missing items, or damage to fixtures, appliances, the jetted tub, furnishings, linens, landscaping or the structure itself, caused by the Guest, any occupant, invitee or pet, whether negligent, accidental or intentional. Guest agrees to pay the actual cost of repair, professional cleaning, or replacement at like-for-like value, plus any lost booking revenue for nights the Property cannot be re-let while repairs are carried out.

5. FEE SCHEDULE. Guest agrees to the following liquidated amounts, which the parties agree are a reasonable pre-estimate of loss and not a penalty:
   • Smoking or vaping anywhere on the property (ozone remediation): $500
   • Unauthorised party or event: $1,000
   • Unregistered guests / exceeding the 6-guest limit: $250 per guest, per night
   • Unauthorised pet: $400
   • Lost key, fob or remote / lock re-key: $150
   • Late check-out without approval: $75 per hour
   • Excessive cleaning beyond standard turnover: $150 – $400
   • Stained, burned or missing linens, towels or mattress protector: At replacement cost
   • Trash left out / not bagged and binned: $100
   • Damage to the jetted tub, appliances, furniture, walls or flooring: At repair or replacement cost
   • Noise-ordinance or HOA fine caused by the guest: Fine amount + $150 admin

6. DAMAGE HOLD AND CARD AUTHORISATION. Guest authorises the Host to place a refundable authorisation hold of $500 on the payment card on file up to 48 hours before check-in, and to keep that card on file and chargeable for 7 days after check-out. Guest expressly authorises the Host to charge that card, without further consent, for any amount owed under sections 4, 5 or 7. The hold is released within 72 hours of check-out once the post-stay inspection is complete. The Host will provide an itemised statement with photographic evidence for any charge. Guest agrees not to initiate a chargeback for any charge supported by such evidence and agrees that this signed agreement may be submitted to the card network, to a collection agency, or to a court as evidence of authorisation.

7. RECOVERY OF COSTS. If amounts owed exceed the authorised card limit or the card is declined, Guest agrees to pay the balance within 14 days of written notice. Guest is liable for all costs of collection, including reasonable attorney fees, filing fees and interest at 1.5% per month on unpaid balances.

8. ASSUMPTION OF RISK AND INDEMNITY. The Property includes a jetted tub and waterfront access. Guest and all occupants use them entirely at their own risk. There is no lifeguard and no supervision. Guest assumes all risk of injury, illness, loss or property damage during the stay and releases, indemnifies and holds harmless Kosmos Rentals LLC, its owners, agents and contractors from any claim arising from the stay, except for the Host's own gross negligence or wilful misconduct. Guest is responsible for supervising minors at all times.

9. CANCELLATION AND TERMINATION. Cancellation terms are those disclosed at booking. Material breach of this agreement — including exceeding occupancy, smoking, parties or noise violations — permits the Host to terminate the stay immediately, remove all occupants, and retain all sums paid, without limiting the Host's right to recover damages.

10. PERSONAL PROPERTY AND SERVICE INTERRUPTIONS. The Host is not liable for items left behind, or for interruptions in utilities, internet or appliances outside the Host's control, though the Host will act promptly to restore service.

11. ELECTRONIC SIGNATURE. Guest agrees that typing their full legal name below constitutes a legally binding electronic signature under the U.S. E-SIGN Act and the Uniform Electronic Transactions Act, with the same force as a handwritten signature, and consents to conduct this transaction electronically.

12. GOVERNING LAW. This agreement is governed by the laws of the Commonwealth of Virginia. Venue for any dispute lies in the courts serving the City of Hampton, Virginia. If any provision is unenforceable, the remainder stays in force. This document is the entire agreement between the parties.

SIGNED: ____________
DATE: 2026-11-01